Privacy Policy

1. Introduction

Cuboid Private Limited ("Cuboid," "we," "our," or "us") is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains how we collect, use, store, and protect personal information when you access our website cuboidinc.com and interact with our services.

This policy applies to all visitors, potential clients, and users of our website. By using our website, you agree to the terms in this Privacy Policy.

2. Information We Collect

We collect only the information necessary to provide and improve our services.

A. Information You Provide

B. Information Collected Automatically

We do not use tracking or advertising cookies. However, our hosting and security providers may automatically collect limited data for security, performance, and analytics purposes.

C. Testimonials & Portfolio

We display testimonials, case studies, and client logos only with client authorization or when they are publicly available.

D. Downloadable Documents

We may offer PDFs such as "How We Work." Downloading these is optional and does not create a legally binding relationship.

3. How We Use Your Information

We use your information for the following purposes:

• Responding to inquiries and project requests
• Scheduling calls and consultations
• Sending newsletters (optional)
• Improving website performance
• Maintaining security and preventing misuse
• Internal record keeping
• Legal or regulatory compliance

We do not sell or share your personal information.

4. Legal Bases for Processing (GDPR-Light Compliance)

For individuals in the European Union/UK, we process personal data based on:

• Legitimate interest (business communication)
• Consent (newsletter subscription or Calendly booking)
• Contractual necessity (when discussing potential projects)

5. Data Sharing & Third Parties

We do not sell or share personal data with advertisers, data brokers, or marketing networks. We may share information only with trusted third-party processors used to operate our business:

• Cloudflare – hosting security & performance
• Hostinger – website hosting infrastructure
• SendGrid – newsletter distribution
• Calendly – meeting scheduling

These providers are required to protect your data under their own privacy and security standards.

6. Data Retention

We retain contact form submissions and meeting information until you request deletion. You may request deletion anytime by emailing info@cuboidinc.com.

7. Security Measures

We use industry-standard security practices to protect your data, including:

• SSL/TLS encryption
• Secure hosting infrastructure
• Firewall and threat monitoring
• Regular software updates and patching
• Access control for internal team members

Although no system is 100% secure, we take all reasonable steps to protect your information.

8. Your Rights (GDPR & CCPA)

You may request any of the following:

• Access to the personal data we hold
• Correction of inaccurate data
• Deletion ("Right to Erasure")
• Restriction of processing
• Withdrawal of consent
• "Do Not Sell or Share My Personal Information" confirmation
• Portability (export of your data)

To exercise these rights, email: info@cuboidinc.com

We respond within 30 days.

9. HIPAA Notice

Cuboid Private Limited does not request, collect, or store Protected Health Information (PHI) on this website. HIPAA compliance applies only when we build HIPAA-compliant software for clients under a Business Associate Agreement (BAA).

10. Children's Privacy

Our website is not intended for individuals under the age of 16. We do not knowingly collect information from children.

11. International Data Transfers

Our company is based in the United States. If you access our website from outside the U.S., your data will be processed in the U.S.

12. External Links

Our website may include external links (e.g., Google Maps, Calendly). We are not responsible for the privacy practices of external websites.

13. Changes to This Privacy Policy

We may update this policy occasionally. The "Last Updated" date at the top of this page reflects the most recent version.

14. Contact Us

If you have questions or want to exercise your rights, contact us: